FCIC - Florida Center for Inclusive Communities
Getting Started, header image

Get an Account

Man and woman at computer.The RtI:B database is available free of charge to any public school in Florida.

What you’ll need…

…to obtain accounts for more than one school in your district: 
An email from a district administrator expressing interest and/or support for using the database.

…to obtain an account for just your school:
An email from your school principal expressing interest and/or support for using the database.

What happens next?

We’ll get in touch with you - ~1 business day
A member of the database team will email you back within one business day to schedule a phone call with you and any other interested staff. 

Plan for a successful roll-out - ~1 hour
During the call, we’ll answer questions, provide suggestions to help you introduce the database to your colleagues, and make sure everyone knows how to access appropriate training and support.  You can get a jump start on this by reviewing our planning section.

Activate your account – time may vary
The amount of time required to activate your account(s) will vary depending on the features you plan to use. Simple activations can take place the same day as the planning meeting, while complex situations may take a few weeks. Once your school account is active, you’ll be able to give immediate access to as many individuals as needed.


As with any new data system, personnel need to consider how their current procedures and forms match up to the database. The following resources will help you know what to expect...

School district organization hierarchy chart

Default permissions for each access level

Multiple access levels provide flexible options for sharing information and managing school and district accounts. These default permission sets can be further tailored to address the individual needs of a user.

Dictionary clipping of word 'behavior'

Definitions of problem behavior

See what we mean by minor, major, and SESIR behaviors, and understand the differences between similar offenses at these levels.

List of Fields

Tier 1 fields

This list allows you to see required information and the different choices available during incident entry.

Sample ODR form

Sample ODR form

Feel free to adapt this form to fit the needs of your school. It’s available as a Word document or PDF, and is completely aligned with the database’s requirements.

Upload/dowload arrows

Roster upload requirements

District-level IT/MIS personnel can upload student and staff lists for their schools, and update them as much as needed. Review the formatting requirements for student and staff lists, and when you’re ready to upload the files email the database team to obtain your log-in information.

Preparing for the RtI:B Database, cover image

Preparation webinar

This session describes the different features of the database and outlines some key considerations for using the system (May 2012).


The Activation Process

Activation process flow chart. RtI:B Activates district. District activates schools, principals, and Users. Principals and users activate other users. All users must past quiz. Goal: Account access and data entry.


WHO: School and/or district administrators are responsible for giving other properly trained staff access to their school’s account.

HOW: When a school account is activated, primary users will receive an email with their log-in information and may begin “activating” other users. There is no limit on the number of people who can log in to the database, and multiple access levels are available so information can be obtained on a “need-to-know” basis.

WHAT: After receiving their activation email, all users will need to pass the database quiz before they can work with their school’s information. The quiz is specific to the school’s tiers of use and the individual’s level of access. Study guides are available on the “New Users” tab.

The Activation Email:

Screenshot of account activation email.

New Users

lock imageAccount login dialogue box

Tips for logging in:

Paper with grade A+ stamped

Quiz: Be prepared!

All users will be required to pass the database quiz before using their accounts.

Talk with your administrator about your district’s plan for database training, or visit our training page for live webinars and recorded modules.

Preparing for the Quiz

Study guides are available to prepare you for your quiz. Your questions will depend on your access level, and the tiers your school will use in the database. Check with your administrator if you’re unsure of this information.

study guide sample page

Click to download the study guide for:

Search RtIB
Try it Now! Demo RtI:B logo
calendar Training Calendar
RtI:B e-Bulletin
Not receiving our bulletin? Subscribe
@ sign
book User's Guide


Florida's Positive Behavior Support Project: Multi-Tiered System of Support    Florida Department of Education